Sponsor & Exhibit

Build your customer base

Why Exhibit?

The 2023 ACTFL Annual Convention and World Languages Expo is the place to be in the language education marketplace. ACTFL attendees are highly respected educators who are looking for the latest products and services available for their students and their classrooms. They are prepared to make purchasing decisions based on what they see on the exhibit floor.

If you wish to build your customer base by having face-to-face contact with more than 7,000 language educators, the ACTFL Annual Convention and World Languages Expo is a can’t-miss opportunity!

Exhibit space is selling very quickly for ACTFL 2023! View the interactive Exhibit Hall Floor Plan and Exhibitor List. Please note that all blue booths are available to reserve (yellow/green are reserved). Once you find a location you would like, fill out the Exhibit Space Contract and confirm your participation by emailing it to cbloyer@actfl.org.

For current exhibitors: PLEASE disregard every single email/call you may receive from people/companies claiming to have the “ACTFL Attendee List” for sale, as well as people/companies asking you to make your hotel reservations. These are SCAMS (ALL OF THEM – ABSOLUTELY NO EXCEPTIONS). We encourage you to block/spam emails and not respond to them.

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What You Need to Know

How much does it cost and what's included?

- Two (2) complimentary full registrations for each 10' x 10' booth space purchased (limit 20 per company). These registrants will have access to everything we offer at the convention that doesn’t have a separate fee associated with it. Additional registrants will need to register and PAY the appropriate registration rate. Registration rates depend on date of registration and member status and can be found under the “Registration” section of the convention page online.
- Company/institution listing online, in the printed Convention Program Guide and on the Mobile App.
- 7" x 44" identification sign with your company’s name and booth number
- 24-hour security in the exhibit hall
- 8' high draped backdrop with 3' high side drapes (colors chosen by ACTFL). Drape is not included for “island booths” (20’ x 20’+).
- Any additional items for your booth will need to be purchased or provided by the exhibitor and is not included in the cost of the booth. These items include table(s), chair(s), electricity, and carpet. Purchases can be made through the Exhibitor Service Kit, which will be emailed to exhibitors in Spring, 2023.
- Booth price does not include the cost of furniture, and ACTFL requires that all booths be carpeted or professionally covered. You may purchase carpet through our decorator Freeman, or you can provide your own carpet as long as it covers 90%+ of your booth space and is approved by ACTFL. If your booth is not carpeted or approved by ACTFL before 5:00 p.m. on Thursday, November 16, Freeman will carpet your booth and you will be charged (no exceptions).
- Exhibitors wishing to reserve a non-profit tabletop booth MUST be a 501(c)(3) organization and provide proof of this status to show management.
- All non-profit tabletop booths are located in one area of the exhibit hall and will be assigned by show management upon submission of your exhibit booth contract.
- Included in the cost of the non-profit tabletop booth is one (1) draped table with two (2) side chairs, carpet and (2) complimentary full registrations.

Exhibit Hall Hours

*All times are CST

Exhibitor Move-In

Wednesday, November 15: 8:00 a.m. – 5:00 p.m.
Thursday, November 16: 8:00 a.m. – 5:00 p.m.

*All Exhibitors must have their booth set up by 5:00 p.m. on Thursday, November 16 for inspection. Please arrange your travel appropriately. Exhibitors are not permitted to set up their booths on Friday morning.

Exhibit Hall Show Hours

Friday, November 17: 10:00 a.m. – 6:00 p.m.
Saturday, November 18: 8:00 a.m. – 5:00 p.m.
Sunday, November 19: 8:00 a.m. – 12:00 p.m.

Exhibitor Move-Out

Sunday, November 19: 12:00 p.m. – 6:00 p.m.

Exhibitor Workshops

Sign up now for a 45-minute timeslot to present your products and services directly to attendees on the exhibit show floor! You must be an exhibitor to purchase timeslots. Each timeslot is $950, or $900/each if you purchase more than one timeslot.

Workshop Information Contact Casey Bloyer to find available dates and times

What are Exhibitor Workshops?

View Sponsorship Opportunities

What better way to market to attendees than to show your support of ACTFL by sponsoring an item or event at the convention!

View Media Kit

Take advantage of our advertising opportunities to inform ACTFL members of everything you offer year-round! We have wonderful digital and print advertising options available.

Who are the attendees?

We are expecting over 5,000 of the most dedicated language educators to attend ACTFL 2022! Here are the attendee demographics from our last in-person convention in 2019 (Washington, DC).

Housing
Housing will be opening in Spring, 2023.

Booth Personnel Registration
Registration will be opening in Spring, 2023.

Exhibitor Service Kit
The exhibitor service kit will be emailed to exhibitors in Spring, 2023.

Need additional information on exhibiting, sponsoring, or advertising? Contact Casey Bloyer by email at cbloyer@actfl.org or by calling (703) 894-2900 ext. 109.

We HOPE TO see you in CHICAGO!

Tell attendees you’re exhibiting

We'll be creating a kit to help you let attendees know you're exhibiting at ACTFL 2023. Ready-to-use graphics and sample posts will make it easy for you to share and invite attendees to visit your virtual space or attend your workshop.

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