Print This

Housing

Housing

Please take a few minutes to read the housing instructions below before making your reservations. Thank you.

 

Make Reservations          Download Form

For best availability and immediate confirmation, make your reservation online.  Requests received via fax or mail may take longer to process.  All hotel requests are processed on an availability basis. Please note that Orchid.Events is ACTFL’s official housing company. Also, please note that no one will contact you directly via phone/email to book your hotel room(s) or offer you a “special discounted conference rate.” There are multiple scamming companies that call and/or email exhibitors claiming to represent ACTFL housing. To be clear, these companies are in no way affiliated with ACTFL. Please disregard any calls or emails you may receive.

PHONE/FAX/MAIL RESERVATIONS

Phone: To make your hotel reservations by phone, please call toll free 855-422-1749; International 801-433-0662

Fax: Send completed Hotel Reservation Form to Orchid.Events at 801-355-0250

Mail: Completed Hotel Reservation Form with payment must be mailed to:

Orchid.Events
175 S. West Temple, Suite 30
Salt Lake City, Utah 84101

Group reservations

For groups making reservations for 10 or more rooms, please use this Hotel Room Block Request form.  Please note that a complete rooming list with names will be required by September 2, 2020.  Rooms that are not assigned to an individual by name will be released. 

Deposit

All reservation requests must be accompanied by a credit card guarantee or check equaling the amount of one night’s room and tax for each room reserved. Your credit card WILL NOT BE CHARGED during this initial stage and will be held as a GUARANTEE only.  If the reservation is cancelled after October 26, 2020, your credit card will be charged in accordance with the Cancellation Policy noted below.

ACKNOWLEDGEMENT OF RESERVATION

Orchid Events will send reservation acknowledgements within 24 hours via email if booked online or by telephone; fax and mail acknowledgements will be sent within 72 hours of receipt. If you do not receive your acknowledgement in this time frame, contact Orchid Events. You will not receive a written confirmation from the hotel.

ROOM RATES/TAX

To take advantage of the special ACTFL rates, you must book your reservation through Orchid. Events and by Monday, October 26, 2020.  After that date, ACTFL room blocks will be released and hotels may charge higher rates.

CREDIT CARD GUARANTEE

Please provide a valid credit card to hold your reservation for guarantee only. Credit card MUST be valid through November 2020. 

CANCELLATIONS POLICY

Reservations must be cancelled at least 72 hours prior to the day of arrival in order to avoid loss of one night’s room and tax. Early departures are subject to a penalty fee set by the hotel.

CHANGES/NEW RESERVATIONS CUTOFF

Continue to use ACTFL Housing for new reservations, changes, and cancellations until November 9, 2020.  Changes and cancellations can be made online or by contacting Orchid Events via email to help@orchid.events.  Reservations cancelled after October 26, 2020 will be subject to a $75 cancellation fee for each room cancelled. Cancellations within 7 days prior to the day of arrival will forfeit their deposit of one night’s room and tax charged by the hotel. Credit Cards will only be charged if cancelled within the penalty period. Early departures are subject to penalty fees set by the hotel. A charge of first night's room & tax will be applied and/or forfeited if you do not cancel or do not arrive (no-show).

Note: Requests for new reservations will be on an availability basis at time of booking. After November 9, 2020, new reservations, changes and cancellations must be directed to your confirmed hotel.

Questions or Special Requests?

For questions or special requests, please contact Orchid Events at 1-855-422-0749 or e-mail to help@orchid.events. Special requests are not guaranteed. Hotels will assign specific room types upon check-in, based on availability.

HOTEL SUITES

If you are interested in booking a hotel suite, please email help@orchid.events. There are a limited number available at a discounted rate for ACTFL attendees.

ACTFL OFFICIAL HOTELS

This is just a list and does not reflect the hotel availability. For actual availability, please click the 'Make Reservations' button above or call 855-422-0749 U.S. toll free; 801-433-0662 International.

 

View Map of Hotels

Grand Hyatt San Antonio – ACTFL Headquarters hotel
$225 sgl/dbl or $250 trpl/quad

Hilton Palacio Del Rio
$222 sgl/ dbl or $247 trpl/ quad

La Quinta Inn & Suites San Antonia Riverwalk
$199 sgl/dbl/trpl/quad

San Antonio Marriott Rivercenter
$220 sgl or dbl/$240 trpl/$260 quad

San Antonio Marriott Riverwalk
$220 sgl or dbl/$240 trpl/$260 quad

Westin Riverwalk San Antonio
$215 sgl/dbl or $235 trpl/quad