For Presenters

Sessions

This session presentation type is 45 minutes in length (with 10-15 minutes dedicated to discussion and questions); it may have a single presenter or a lead presenter with up to three co-presenters and should address a topic of interest to attendees in an engaging and interactive format that allows for audience participation within the session.

ACTFL will provide an LCD projector, tripod screen, projector stand, power strip, podium microphone if room size warrants, and an audio interface for laptop (if needed) at no cost to the presenter. If your presentation requires any additional equipment, that must be ordered at your expense. Information regarding audiovisual equipment rental will be provided in your Ready Room.

NOTE: If you will be using a MAC or PC laptop computer or any other device such as an iPad, iPhone, or Surface tablet that does not output to a 15pin VGA connection or a standard HDMI connection, we recommend that you bring your adaptor (dongle) to connect to our projectors which accept a 15pin VGA or standard HDMI connection. Otherwise, a fee will be charged by our AV company for the rental of an adapter or connecting cable.

If you wish to order any additional AV equipment, please contact avservices@freemanco.com. To take advantage of the discounted rates, please order by October 18, 2023. You may still order after this date, but standard rates will apply. The deadline to order additional AV equipment for your presentation is Monday, November 6, 2023.

Practice-oriented & Research-oriented Papers

A practice-oriented paper is 15 minutes in length for a single presenter, with 10 minutes dedicated to content on a single idea with practical tips and 5 minutes for discussion and questions. These presentations condense information and insight on a pedagogical topic into a shorter format. This presentation should focus on specific classroom applications, activities, and techniques rather than a general discussion of a topic. Papers will be grouped together with other papers within a 45-minute time slot. Therefore, it is essential that presenters respect the time limits.

A research-oriented paper presentation is 15 minutes in length with 10 minutes to present and 5 minutes for a question-and-answer period if you prefer. Proposals should address a current and relevant research topic of interest to language educators. Presentations might include a brief introduction about the focus or question of the study, subjects, research design, and analysis, but the vast amount of time should be spent on results and implications for language learning and teaching. Presenters should avoid reading papers and/or study results, and instead present the research in an appealing form. If a paper has multiple authors, only one author may present. Papers will be grouped together with other papers within a 45-minute time slot. Therefore, it is essential that presenters respect the time limits above.

ACTFL will provide an LCD projector, tripod screen, projector stand, power strip, podium microphone if room size warrants, and an audio interface for laptop (if needed) at no cost to the presenter. If your presentation requires any additional equipment, that must be ordered at your expense. Information regarding audiovisual equipment rental will be provided in your Ready Room.

NOTE: If you will be using a MAC or PC laptop computer or any other device such as an iPad, iPhone, or Surface tablet that does not output to a 15pin VGA connection or a standard HDMI connection, we recommend that you bring your adaptor (dongle) to connect to our projectors which accept a 15pin VGA or standard HDMI connection. Otherwise, a fee will be charged by our AV company for the rental of an adapter or connecting cable.

If you wish to order any additional AV equipment, please contact avservices@freemanco.com. To take advantage of the discounted rates, please order by October 18, 2023. You may still order after this date, but standard rates will apply. The deadline to order additional AV equipment for your presentation is Monday, November 6, 2023.

Roundtables

A roundtable presentation is 45 minutes in length with part oral presentation and discussion with a group of 10 people seated around a common table. No more than two (2) presenters per table. Roundtable presentations typically are 30 minutes of presentation followed by 15 minutes of discussion and feedback. Roundtables are an ideal format for networking and in-depth discussion on a particular topic. Presenters are encouraged to present their latest research or project in an engaging and interactive way. If using a laptop to present, it must be operating on battery power since electrical outlets are not available. ACTFL will not provide laptops/computers. No additional audiovisual equipment is allowed for roundtable presentations. Roundtable presentations are presented in a designated space inside the exhibit hall.

Electronic Posters

An electronic poster is an opportunity for presenters to share their research or a project with attendees as they move through the poster area during a 60-minute period in the exhibit hall. Your presentation must be displayed on your laptop computer while standing at a high round table where attendees can stand for viewing and interaction. There will be multiple electronic posters being presented at the same time in the area. Your laptop must be operating on battery power since electrical outlets are not available. ACTFL will not provide laptops/computers or Internet access. No additional audiovisual equipment is allowed for electronic poster presentations. Poster presentations are presented in a designated space inside the exhibit hall.

Important Note to Presenters

Handout Materials

Be sure to upload your handout materials by Monday, November 13, 2023, if you wish to make them available to attendees. Handouts will then be made public on the ACTFL Mobile App and Online Convention Program. Please note that once you upload handouts, it takes one hour for the files to appear in the mobile app and Online Convention Program. You will have the option to upload handouts following Convention instead of prior to the event if you prefer.

Cancellation or No Show

Presenters who cancel their session after agreeing to present or who are a “no show” at the convention may not be considered for a presentation for the following year’s convention.

Changes to Your Presentation

After review and acceptance by the committee, no changes of a substantial nature may be made to your presentation. If there are changes in the presenter information (e.g. affiliation, email address, cancellation, change of presenters, etc.), please notify us prior to Friday, August 25, 2023.

Internet

Presenters will have access to a wireless Internet connection in all meeting rooms. ACTFL cannot guarantee the optimal performance of higher bandwidth usage such as streaming video, Zoom, or other chat applications. Furthermore, ACTFL cannot guarantee that all connections will be secure. NOTE: There will be no Internet connection in the exhibit hall for electronic posters or roundtable presentations.

Registration Reminder

Please note that all presenters must register for the Convention by Wednesday, September 13, 2023, or your session may be subject to cancellation. You can access the registration page on the ACTFL website under the 2023 Convention & Expo page if you have not registered already. Register at the Early Bird rate by Wednesday, July 12, 2023, to save! Don’t forget there is a special rate for presenters, but you must enter the one-time use promo code at the time of registering to receive that rate. You will not be able to register at the full rate and then get a refund for the difference, so be sure you use the promo code that was emailed to you in the Presenter Invitation email. This code is not to be shared with others since it is for one-time use only.